Events with Far-Reaching Impact

Through our five flagship events, CABS offers the primary medium for business student collaboration across Canada. Our programming involves a combination of a leadership curriculum with moderated discussion, enabling the on-boarding of instrumental knowledge and rare insight to best prepare our members for success.

WHY HOST?

A Chance to Be Involved

An event is nothing without the people that execute it. Hosting creates more opportunities for the students of your school to become involved, gain experience and skills, and network with other students, alumni, and industry from across the country.

Build a Reputation

A successful event brings notoriety, status, and interest in your school. Other events and conferences you host will be viewed favorably, creating more opportunities for success through future initiatives.

Greater Partnership Opportunities

Hosting a professional event with a unique offering creates value in which to develop new and meaningful partnerships within your community, which can transfer to other programs and offerings.

Contribute to the National Community

Every year delegates leave the various CABS leadership conferences with a renewed sense of purpose. Hosting a CABS event is an opportunity to give back into the network that has helped empower both yourself and your constituents.

CRITICAL INFORMATION

Flip through the following information to learn about the hosting and bidding processes and best practices. This is a condensed version of the CABS Conferences and Competitions Policy.

  1. CABS launches a campaign to attract schools interested in hosting;
  2. Interested schools express their interest to CABS by submitting a ‘letter of intent to bid’ before a prescribed deadline (the letter must follow the format and template prescribed by CABS);
  3. CABS and the interested schools will communicate, and CABS will share any requested resources and information necessary for the interested school to create a bid document and presentation;
  4. The interested school submits the bid package (document, presentation and any other non-standard additions) before a prescribed deadline;
  5. The bid package is provided to the Board of Directors of CABS in the first or second week preceding a vote, and the “selection of organizing committee” for each applicable event is added to the agenda of the upcoming meeting of the Board;
  6. The ‘upcoming Board meeting’ usually occurs during another CABS event, where the interested school is invited to present their ‘bid’ or ‘bid package’ to the Board in under 10 minutes, either in-person or via electronic video means (optional but highly encouraged), with a question period afterwards;
  7. The Board votes in closed session;
  8. The bidding parties are notified of the result;
  9. The vote is made public by CABS through press release and online news release.

The prescribed deadlines mentioned in the aforementioned process can be found in the governing document, Corporate Directive on Prescribed Dates, which is subject to modification at any time by the management team. The bid dates for F2020 year are as follow:

CBSC – February 1st, 2019

ECLR – February 1st, 2019

JDCC – February 22nd, 2019

Roundtable – August 23rd, 2019

The document under the guardianship of the President, which means that all changes must be approved by her/him in order to be official. The prescribed deadlines and templates are important to respect and use, because they offer mandatory guidance to interested schools where there are fields and content that they must submit.

Interested schools must include the following content in their bids. These points are high-level, as to allow for creative freedom within the hard content of the bid itself.

Bid Document

The bid package is more elaborate than the bid presentation. It is comparable to a condensed business plan or project management plan. It should hold all information relevant to the vision for the event, as well as the human and financial resources required to attain this vision.

The basic required sections and subsections in a bid package include:

  • Letter of support from the dean or faculty member
  • Budget
  • Schedule proposal
  • Overview Proposal, which contains the following:
    • Idea
    • Cost (Proposed Delegate Fee)
    • Host location
    • Unique theme
    • Dates
    • Complete Schedule of Events (sessions, activities, explanation of each event, outlining the objective, the content breakdown, relevance to CABS and event mandate)
    • Transportation Provisions (to the event, between venues, and if applicable – after the event)
    • Team (Mandatory to present very complete profiles including the experience and qualifications of candidates showcasing their academic, employment and leadership experience)
    • Budget (use budget form; must be saved on Program Team Drive provided by CABS and updated by VP Finance monthly)
    • Timeline (use project management form; must be saved on Program Team Drive provided by the VP Events and maintained weekly)’’

The general bidding procedure featured above is included in the CABS Conference Policy, which extensively covers the governance of CABS’ property events and the relationship between the successful Program Team and the CABS Management team. Interested bidding parties should familiarize themselves with the content featured in the policy.

Step 1
Read & Fill Required Documents

The bidding process is efficient when all of the necessary information is provided up front in a single package. CABS made the bidding process easier by providing simple and mandatory forms required to bid. Read the Conferences and Competitions policy first to understand the complete process.

Official form templates are available for download at the following links.

Step 2
Fill, Attach and Send

Once you have downloaded and completed all mandatory forms applicable to the event your are bidding for, complete the following fields. The forms should then be attached at the bottom of the form below.

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Questions

All inquiries regarding the Western Canadian Leadership Retreat, the Eastern Canadian Leadership Retreat, the Canadian Business School Conference, or CABS Roundtable should be directed to the VP Conferences.

All inquires regarding to JDC Central should be directed to the VP Competitions.

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