Events with Far-Reaching Impact
Through our five flagship events, CABS offers the primary medium for business student collaboration across Canada. Our programming involves a combination of a leadership curriculum with moderated discussion, enabling the on-boarding of instrumental knowledge and rare insight to best prepare our members for success.
A Chance to Be Involved
An event is nothing without the people that execute it. Hosting creates more opportunities for the students of your school to become involved, gain experience and skills, and network with other students, alumni, and industry from across the country.
Build a Reputation
A successful event brings notoriety, status, and interest in your school. Other events and conferences you host will be viewed favorably, creating more opportunities for success through future initiatives.
Greater Partnership Opportunities
Hosting a professional event with a unique offering creates value in which to develop new and meaningful partnerships within your community, which can transfer to other programs and offerings.
Contribute to the National Community
Every year delegates leave the various CABS leadership conferences with a renewed sense of purpose. Hosting a CABS event is an opportunity to give back into the network that has helped empower both yourself and your constituents.
Flip through the following information to learn about the hosting and bidding processes and best practices. This is a condensed version of the CABS Conferences and Competitions Policy.
- CABS launches a campaign to attract schools interested in hosting;
- Interested schools express their interest to CABS by submitting a ‘letter of intent to bid’ before a prescribed deadline (the letter must follow the format and template prescribed by CABS);
- CABS and the interested schools will communicate, sharing resources and information necessary for the interested school to create a bid document and presentation;
- The interested school submits the bid package (document, presentation and any other non-standard additions) before a prescribed deadline;
- The bid package is provided to the Board of Directors of CABS in the first or second week preceding a vote, and the “selection of organizing committee” for each applicable event is added to the agenda of the upcoming meeting of the Board;
- The ‘upcoming Board meeting’ usually occurs during another CABS event, where the interested school is invited to present their ‘bid’ or ‘bid package’ to the Board in under 10 minutes, either in-person or via electronic video means (optional but highly encouraged);
- The Board votes in closed session;
- The bidding parties are notified of the result;
- The vote is made public immediately by CABS through press release and online news release.
The prescribed deadlines mentioned in the aforementioned process can be found in the governing document, Corporate Directive on Prescribed Dates, which is subject to modification at any time by the management team. For your convenience, dates are posted to the Important Dates page on the website.Important Dates
The document under the guardianship of the President, which means that all changes must be approved by her/him in order to be official. The prescribed deadlines and templates are important to respect and use, because they offer mandatory guidance to interested schools where there are fields and content that they must submit.
Each conference and competition in the undergraduate business circuit falls into one of two typical hosting categories:
- Events hosted annually by the same organizing committee at the same location, group or university.
- Different groups or universities interested in forming an organizing committee to host an annually occurring event each create a “bid” and present it to the organization for review, where the administrators of the organization vote on which bid to retain.
CABS’ Flagship events fall into the second category, while other events, such as the National Business School Conference (a CABS associated event) fall into the first category.
Interested schools must include the following content in their bids. These points are high-level, as to allow for creative freedom within the hard content of the bid itself.
The bid document is more elaborate than the bid presentation. It is comparable to a condensed business plan or project management plan. It should hold all information relevant to the vision for the event, as well as the human and financial resources required to attain this vision.
The basic required sections and subsections in a bid document include:
- Cost (Delegate Fee)
- Host location
- Unique theme
- Complete Schedule of Events (sessions, activities, explanation of each event, outlining the objective, the content breakdown, relevance to CABS and event mandate)
- Transportation Provisions (to the event, between venues, and if applicable – after the event)
- Team (Mandatory to present very complete profiles including the experience and qualifications of candidates showcasing their academic, employment and leadership experience)
- Budget (use budget form; must be saved on Program Team Drive provided by CABS and updated by VP Finance monthly)
- Timeline (use project management form; must be saved on Program Team Drive provided by the VP Events and maintained weekly)
The general bidding procedure featured above is included in the CABS Conference Policy, which extensively covers the governance of CABS’ property events and the relationship between the successful Program Team and the CABS Management team. Interested bidding parties should familiarize themselves with the content featured in the policy.
Read & Fill Required Documents
The bidding process is efficient when all of the necessary information is provided up front in a single package. CABS made the bidding process easier by providing simple and mandatory forms required to bid. Read the Conferences and Competitions policy first to understand the complete process.
Official form templates are available for download at the following links.
Fill, Attach and Send
Once you have downloaded and completed all mandatory forms applicable to the event your are bidding for, complete the following fields. The forms should then be attached at the bottom of the form below.
Expand each of the following sections for more detailed guidance on hosting.
Once hosts secure a successful bid, they must take the ensuing steps to ensure the respective event is of top caliber and representative of the abilities of parties involved.
The stylistic and thematic aspects of the event are an opportunity for the host school to present to delegates the image they wish to portray of their university. Each school and respective area have something special to offer, and the Program Team is encouraged to highlight what makes their community unique.
Session material becomes a collaborative effort between the CABS Management Team and the Program Team. Drawing upon past feedback, experiences, and materials, the CABS Management Team will leverage it’s developed curriculum and resources to assist the Program Team in ensuring that the conference workshops best serve the needs of business school executives and developing leaders.
Aside from the planning of session material, the OC is responsible for executing the deliverables for the event, however, both marketing and finance are centralized through CABS. The Program Team reports to the VP Events of the CABS Management Team, who serves to guide and mentor the Program Team, in addition to serving as a liaison between the Program Team and the entire CABS Management Team. As previously mentioned, both finance and marketing are centralized through CABS – any financial changes that occur after the bidding process must be consulted with and approved by the CABS VP Finance, and event marketing occurs through CABS media channels.
Once the event has concluded, CABS will work with the OC to finalize any financial accounts or other conference-specific business. The OC needs to ensure any event-related documentation is transferred to the CABS management, so the resources developed can be available to future committees.
Additionally, the CABS management team will reach out to the delegates through surveys and personal inquiries to elicit critical feedback, ensuring that such initiatives are continuously refined and improved. The OC will have a chance to take part in this feedback process; combined with reflective communication with the Management team, every individual who played a role in the success of the event will have the opportunity to leave the conference with new skills, insight, and experience.
The following table contains up-to-date information regarding the specific timelines for the deliverables that accompany each bid for a CABS’ Flagship event. While the exact dates may change during each fiscal year, the general timeline for the deliverables is largely standardized.
|F2015||2015-01-15||Conferences||Leaders Roundtable 2016||Deadline For Letter Of Intent|
|F2015||2015-01-15||Conferences||ECLR 2015||Deadline For Letter Of Intent|
|F2015||2015-01-15||Conferences||CBSC 2015||Deadline For Letter Of Intent|
|F2015||2015-01-29||Conferences||JDC Central 2015||JDC Central 2015 | Toronto, Ontario|
|F2015||2015-02-12||Conferences||Leaders Roundtable 2016||Deadline For Bid Documentation|
|F2015||2015-02-12||Conferences||ECLR 2015||Deadline For Bid Documentation|
|F2015||2015-02-12||Conferences||CBSC 2015||Deadline For Bid Documentation|
|F2015||2015-03-04||Conferences||Leaders Roundtable 2015||Leaders Roundtable 2015 | Prince George, BC|
|F2015||2015-03-07||Conferences||Leaders Roundtable 2016||Bid Presentation And Voting|
|F2015||2015-03-07||Conferences||ECLR 2015||Bid Presentation And Voting|
|F2015||2015-03-07||Conferences||CBSC 2015||Bid Presentation And Voting|
|F2015||2015-03-03||Conferences||WCLR 2016||Deadline For Letter Of Intent|
|F2015||2015-04-15||Conferences||WCLR 2016||Deadline For Bid Documentation|
|F2016||2015-05-07||Conferences||WCLR 2015||WCLR 2015 | Regina, Saskatchewan (Start)|
|F2016||2015-05-10||Conferences||WCLR 2015||WCLR 2015 | Regina, Saskatchewan (End)|
|F2016||2015-05-28||Conferences||ECLR 2015||ECLR 2015 | Peterborough, Ontario (Start)|
|F2016||2015-05-31||Conferences||ECLR 2015||ECLR 2015 | Peterborough, Ontario (End)|
|F2016||2015-08-13||Conferences||CBSC 2015||CBSC 2015 | Toronto, Ontario (Start)|
|F2016||2015-08-15||Conferences||WCLR 2016||Bid Presentation And Voting|
|F2016||2015-08-15||Conferences||ECLR 2016||Bid Presentation And Voting|
|F2016||2015-08-15||Conferences||CBSC 2016||Bid Presentation And Voting|
|F2016||2015-08-16||Conferences||CBSC 2015||CBSC 2015 | Toronto, Ontario (End)|
|F2016||2015-11-19||Conferences||NBSC 2015||NBSC 2015 | Winnipeg, Manitoba (Start)|
|F2016||2015-11-21||Conferences||Leaders Roundtable 2017||Bid Presentation and Voting|
|F2016||2015-11-19||Conferences||NBSC 2015||NBSC 2015 | Winnipeg, Manitoba (End)|
|F2016||2015-12-28||Conferences||Leaders Roundtable 2016||CABS Award 2016 Nomination Period (Start)|
|F2016||2016-01-04||Conferences||Leaders Roundtable 2016||Election Dates and Delegation Estimate Survey Due|
|F2016||2016-01-13||Conferences||Leaders Roundtable 2016||All Attending Executives To Join Facebook Event|
|F2016||2015-01-15||Conferences||Leaders Roundtable 2016||CABS Award 2016 Nomination Period (End)|
|F2016||2016-01-16||Conferences||Leaders Roundtable 2016||Outgoing Executive Registration Through Google Forms|
|F2016||2016-01-16||Conferences||Leaders Roundtable 2016||Incoming Executive Registration Through Google Forms|
|F2016||2016-02-08||Conferences||Leaders Roundtable 2016||Delegates to Submit Session Information Through Google Forms|
|F2016||2016-02-09||Conferences||Leaders Roundtable 2016||Delegates to Submit Transportation Information Through Google Forms|
|F2016||2016-02-21||Conferences||Leaders Roundtable 2016||Delegates to Review Leaders Roundtable Delegate Guide Before Event|
|F2016||2016-02-24||Conferences||Leaders Roundtable 2016||Leaders Roundtable 2016 | Calgary, Alberta (Start)|
|F2016||2016-02-28||Conferences||Leaders Roundtable 2016||Leaders Roundtable 2016 | Calgary, Alberta (End)|
|F2016||2016-03-03||Conferences||Leaders Roundtable 2016||Delegates To Submit Post-Conference Feedback Through Google Forms|
|F2016||2016-03-07||Conferences||Head Office||Incoming Presidents to Submit CBSC 2016 Preferred Dates Through Google Forms|
|F2017||2016-03-07||Conferences||Head Office||Email To Incoming Presidents Regarding F2017 Summer Conferences|
|F2017||2016-03-13||Conferences||Head Office||Email To Incoming Presidents Regarding WCLR/ECLR 2016 Discussion Sessions|
|F2017||2016-03-13||Conferences||Head Office||Incoming Executives To Submit WCLR / ECLR Discussion Session Information Through Google Forms|
|F2017||2016-03-19||Conferences||WCLR 2016||WCLR 2016 | Registration Open|
|F2017||2016-03-20||Conferences||WCLR 2016||Delegates To Register For WCLR 2016 Through Google Forms|
|F2017||2016-04-02||Conferences||WCLR 2016||WCLR 2016 | Registration Closed|
|F2017||2016-04-04||Conferences||ECLR 2016||ECLR 2016 | Registration Open|
|F2017||2016-04-04||Conferences||ECLR 2016||Delegates To Register For ECLR 2016 Through Google Forms|
|F2017||2016-04-07||Members||Head Office||Members to Submit Turn-Over Date & Executive Position Information Through Google Forms|
|F2017||2016-04-09||Conferences||Head Office||Email To Incoming Presidents & JDC Central Captains Regarding CBSC 2016 Chosen Dates|
|F2017||2016-04-09||Conferences||Head Office||Members To Confirm CBSC 2016 Approved Dates Through Google Forms|
|F2017||2016-04-16||Conferences||WCLR 2016||WCLR 2016 | Delegate Payment Due|
|F2017||2016-04-18||Conferences||ECLR 2016||ECLR 2016 | Registration Closed|
|F2017||2016-05-02||Conferences||ECLR 2016||ECLR 2016 | Delegate Payment Due|
|F2017||2016-05-12||Conferences||WCLR 2016||WCLR 2016 | Kelowna, British Columbia (Start)|
|F2017||2016-05-15||Conferences||WCLR 2016||WCLR 2016 | Kelowna, British Columbia (End)|
|F2017||2016-05-26||Conferences||ECLR 2016||ECLR 2016 | Waterloo, Ontario (Start)|
|F2017||2016-05-29||Conferences||ECLR 2016||ECLR 2016 | Waterloo, Ontario (End)|
|F2017||2016-08-11||Conferences||CBSC 2016||CBSC 2016 | Ottawa, Ontario (Start)|
|F2017||2016-08-14||Conferences||CBSC 2016||CBSC 2016 | Ottawa, Ontario (End)|
|F2018||2017-05-01||President||Head Office||F2018 Board of Directors Applications Due|
|F2018||2017-06-01||Conferences||CBSC 2017||CBSC 2017 | Halifax, Nova Scotia (Start)|
|F2018||2017-06-04||Conferences||CBSC 2017||CBSC 2017 | Halifax, Nova Scotia (End)|
|F2018||2017-07-27||Conferences||ECLR 2017||ECLR 2017 | Sherbrooke, Quebec (Start)|
|F2018||2017-07-31||Conferences||ECLR 2017||ECLR 2017 | Sherbrooke, Quebec (End)|
|F2018||2017-11-16||Conferences||NBSC 2017||NBSC 2017 | Winnipeg, Manitoba (Start)|
|F2018||2017-11-19||Conferences||NBSC 2017||NBSC 2017 | Winnipeg, Manitoba (End)|
|F2018||2017-04-18||Conferences||CBSC 2017||CBSC 2017 | Halifax, Nova Scotia Registration Open|
|F2018||2017-05-08||Conferences||CBSC 2017||CBSC 2017 | Halifax, Nova Scotia Registration Closed|
|F2018||2017-06-20||Conferences||ECLR 2017||ECLR 2017 | Sherbrooke, Quebec Registration Open|
|F2019||2018-06-14||Conferences||CBSC 2018||CBSC 2018 | Fredricton, New Brunswick (Start)|
|F2019||2018-06-17||Conferences||CBSC 2018||CBSC 2018 | Fredricton, New Brunswick (End)|
|F2019||2018-08-16||Conferences||ECLR 2018||ECLR 2018 | Ottawa, Ontario (Start)|
|F2019||2018-08-18||Conferences||ECLR 2018||ECLR 2018 | Ottawa, Ontario (End)|
|F2019||2018-08-10||Conferences||WCLR 2019||Deadline for Bid|
|F2019||2018-08-10||Conferences||ECLR 2019||Deadline for Bid|
|F2019||2018-08-10||Conferences||CBSC 2019||Deadline for Bid|
|F2019||2018-09-30||Conferences||Leaders Roundtable 2019||Deadline for Bid|
|F2019||2018-11-15||Conferences||NBSC 2018||NBSC 2018 | Winnipeg, Manitoba (Start)|
|F2019||2018-11-18||Conferences||NBSC 2018||NBSC 2018 | Winnipeg, Manitoba (End)|
|F2019||2019-01-07||Conferences||Leaders Roundtable 2019||CABS Award 2019 Nomination Period (Start)|
|F2019||2018-01-05||Competitions||JDC Central 2019||JDC Central 2019 | Guelph, Ontario (Start)|
|F2019||2018-01-07||Competitions||JDC Central 2019||JDC Central 2019 | Guelph, Ontario (End)|
|F2019||2018-01-31||Conferences||Leaders Roundtable 2019||CABS Award 2019 Nomination Period (End)|
|F2019||2019-01-16||Conferences||Leaders Roundtable 2019||Registration for Roundtable 2019 Begins|
|F2019||2019-03-21||Conferences||Leaders Roundtable 2019||Leaders Roundtable 2019 (Location TBD)|
All inquiries regarding the Western Canadian Leadership Retreat, the Eastern Canadian Leadership Retreat, the Canadian Business School Conference, or CABS Roundtable should be directed to the VP Conferences.
All inquires regarding to JDC Central should be directed to the VP Competitions.